Executive Assistant to VP, IT Global Architecture and Technology Services

  • Location:
    San Jose, California, US
  • Area of Interest
    Administrative and Business Support
  • Job Type
    Professional
  • Technology Interest
    *None
  • Job Id
    1206721
New
Executive Assistant to VP, IT Global Architecture and Technology Services

What You'll Do
You will be extremely proactive with a professional and approachable demeanor in all interactions; possess exceptional communication skills with all levels of staff, executives, customers, vendors; and sound judgment. 

Responsibilities include:
• Calendar Management: Manages VP's calendar by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, what meetings are attended, and who can attend instead.
- Event Speaking Engagement Coordination: Manages a running list of VP’s engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.
• Meeting Planning and organizations: Assists VP in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
-Travel Briefing Preparation: Create travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks. 
• Correspondence/Approvals: Supports VP by acting as a proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition. Takes initiative to resolve problems within specified policies and guidelines, and provides mentoring to administrative community members on problem-solving. Determines when executive action is required and supplies a recommendation where appropriate.
• Travel: Responsible for making travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses. Works diligently to go the extra mile, working with the airlines direct to accommodate Global Services benefits for upgrades whenever they are available.
• Special Projects: Provides analytical support to assist executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.
-Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are leveraged for executive support. 
• Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.

Who You'll Work With
The Technical Leadership IT organization is at the forefront of emerging technologies and new business models. Our team is focused on delivering architecture-led services, including software development and the life-cycle of Cisco’s products and solutions. We play a key role in how Cisco’s digitization strategy comes to life and improving the end to end experience of Cisco customers. This is where you will be able to unleash your passions to drive transformation in Cisco and the IT Industry.

The Technical Leadership offers support and structure to ~5000 product engineers (Engineering IT), 2000 + suppliers (Supply Chain), 70,000 + Partners/Suppliers (Software Subscription) and ~3000+ Service Owners worldwide here at Cisco. We are here to serve the most amazing engineering and architecture workforce in all of technology, and you will be a critical contributor to that success! If you love fast paced and want to learn all about our Cisco technology offerings, this is the place for you! 

Who You Are
You have experience providing support at the VP level. You take initiative, can handle a full desk with ease and thrive in a busy environment. 

Our minimum requirements for this role:
• 8+ years’ experience in the administrative environment. A minimum of 4 years of experience supporting a Principal who was at the VP level.
• Outstanding track record of performance.
• Experience in planning meetings and coordinating travel.
• Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.

Why Cisco
We connect everything: people, processes, data, and things. We innovate everywhere, taking bold risks to shape the technologies that give us smart cities, connected cars, and handheld hospitals. And we do it in style with unique personalities who aren’t afraid to change the way the world works, lives, plays and learns. 

We are thought leaders, tech geeks, pop culture aficionados, and we even have a few purple haired rock stars. We celebrate the creativity and diversity that fuels our innovation. We are dreamers and we are doers. 

We Are Cisco. 

We connect everything - people, process, data and things. We innovate everywhere to create fresh ideas and possibilities. We make a meaningful difference that will benefit everyone - our people, our customers and the world around us.

Our technology changes the way the world works, lives, plays and learns. But our edge doesn't come from technology. It comes from our people. We're looking for the kind of people who take smart risks, thrive in diverse environments, inspire their colleagues, and are committed to having an impact on the world. Whether you create technology solutions that redefine business or build connections that strengthen the community, you can make it happen at Cisco!